2022 AVECO Conference
COVID-19 Health and Safety Measures

Our attendees, staff and presenter’s health and safety are very important to us. AVECO asks that you continue to check our website regularly as city, state and national health and safety protocols change, and more information becomes available.

In an effort to maintain safe social distancing at the AVECO 2022 in-person conference, the board will work with the Doubletree by Hilton to monitor our registration numbers against changing guidelines.

We ask ALL in attendance to be courteous of others and monitor their own COVID-19 health status before, during and after the conference. 

Attendees and conference staff are asked to not enter the conferencing venue if you have any of the following systems:

· Fever of 100.4 degrees Fahrenheit

· Chills

· Cough

· Shortness of breath or difficulty breathing

· Fatigue

· Muscle or body aches

· Headache

· New loss of taste or smell

· Sore throat

· Congestion or runny nose

· Nausea or vomiting

· Diarrhea


Once at the hotel, in-person attendees should monitor their symptoms each day and adjust their participation as needed to limit exposure to others by continuing their conference experience virtually. Those needing to change participation modality during the conference should email the AVECO board at aveco.org@gmail.com


By registering for AVECO’s conference you are agreeing to adhere to all measures set by the CDC, Doubletree by Hilton Hotel and AVECO to include the wearing of a mask while attending the conference unless otherwise lifted. Unless mandates change, properly fitting masks are required of ALL attendees and staff in attendance as well as in common areas throughout the hotel. If you are unable to adhere to this policy we kindly ask that you select the virtual conferencing option.

Point of Contact

Should you test positive for COVID-19 during or within 5 days of attending the AVECO conference please email AVECO at aveco.org@gmail.com with the subject: COVID-19 Contact. For questions or concerns during the conference please search for and contact Andrea Wheeler - AVECO President - or Claire Turner – AVECO Accessibility Committee Co-Chair - within the Whova app, or stop by the onsite conference office.

Food Service

While we continue to be flexible with the situation surrounding COVID-19, AVECO will work with the hotel to make meal times safe. Should you need an accommodation for distancing please approach an AVECO board member for assistance.


Doubletree by Hilton Crystal City Hotel


In 2022 AVECO has selected the Doubletree by Hilton Crystal City Hotel.

Under the Hilton brand the hotel has implemented their CleanStay® protocols which builds on their already rigorous cleaning standards to provide you with peace of mind while you are away from home. For more information on hotel and guest room sensitization measures please visit the Hilton StayClean® page.

State and Arlington County Guidance


Review any past or current COVID-19 guidance issued by Virginia Governor Glenn Youngkin as well as City of Arlington, VA COVID-19 guidance issued by its county board.

We will continue to monitor changes and follow guidance provided by the above sources as well as the National Center for Disease Control (CDC), and make adjustments as needed.