2021 AVECO Conference

COVID-19 Health and Safety Measures

Our attendees, staff and presenter’s health and safety are very important to us. AVECO asks that you continue to check our website regularly as city, state and national health and safety protocols change, and more information becomes available.

In an effort to maintain safe social distancing at the AVECO 2021 in-person conference, the board has worked with the Union Station hotel to modify our previous capacity to a little more than half its usual size. AVECO will continue to monitor our registration numbers against changing guidelines.

We ask ALL in attendance to be courteous of others and monitor their own COVID-19 health status before, during and after the conference. Daily health screening will be implemented using both mobile technology and temperature checks.

Attendees and safe are asked to not enter the conferencing venue if you have any of the following systems:

· Fever of 100.4 degrees Fahrenheit

· Chills

· Cough

· Shortness of breath or difficulty breathing

· Fatigue

· Muscle or body aches

· Headache

· New loss of taste or smell

· Sore throat

· Congestion or runny nose

· Nausea or vomiting

· Diarrhea


Once at the hotel, in-person attendees should monitor their symptoms each day and adjust their attendance as needed to limit exposure to others by continuing their conference participation virtually. A virtual system checker will be available.


By registering for AVECO’s conference you are agreeing to adhere to all measures set by the CDC, Union Station Hotel and AVECO to include the wearing of a mask while attending the conference. Properly fitting masks are required of ALL attendees and staff in attendance as well as in common areas throughout the hotel. If you are unable to adhere to this policy we kindly ask that you select the virtual conferencing option.

Point of Contact

If you test positive for COVID-19 during or within 14 days of attending the AVECO conference please email AVECO at aveco.org@gmail.com with the subject: COVID-19 Contact.

For questions or concerns during the conference please search for and contact Andrea Wheeler - AVECO President - or Claire Turner – AVECO Accessibility Committee Co-Chair - in the Whova app, or stop by the onsite conference office.

Food Service

AVECO is working with the hotel to select meal and snack options for the conference that provide a flexible option for you to eat where you feel most secure, be that in our designated lunch space, outside or in your room!


St. Louis Union Station Hotel


In 2021 AVECO has returned home to the St. Louis Union Station Hotel.

Under the Hilton brand the hotel has implemented their CleanStay® protocols which builds on their already rigorous cleaning standards to provide give you peace of mind while you are away from home. For more information on hotel and guest room sensitization measures please visit the Hilton StayClean® page.

State and St. Louis City Guidance


Review any past or current COVID-19 guidance issued by Missouri Governor Michael Parson as well as City of St. Louis, MO COVID-19 guidance issued by Mayor Lyda Krewson.

We will continue to monitor changes and follow guidance provided by the above sources as well as the National Center for Disease Control (CDC), and make adjustments as needed.