2021 AVECO Conference
July 26-29, 2021
Learn more about our 2021 host city here.
AVECO Annual Training Conference
The pandemic has given us all a temporary new normal, but AVECO is optimistically continuing with our plans for 2021 to include a synchronous conference offering both in-person and virtual options, with the majority of our presenters participating virtually. We will continue to monitor regulations both locally and nationally to make decisions that keep all of our members and participants safe.
Click here for words from our President - Andrea Wheeler - on how we reached our decision.
Registration for the 2021 AVECO conference is now open!**
Early Registration Deadline is June 11, 2021. The Early Registration rates will be:
Virtual Attendee Rates*
*A $50.00 late fee will be assessed for registrations submitted after June 11, 2021, and your registration kit will not be guaranteed for on time delivery.
Conference cancellation and refund deadline is July 2, 2021.
Contact Danielle Downs at if you wish to cancel OR modify your registration.
NEW!! The AVECO registration form now includes a section for your DIRECT mailing address. This has been included to obtain the address where you prefer to receive your AVECO Mystery Conference Kit. Please be sure to double check your address prior to clicking submit. All kits will be mailed USPS by our swag vendor - Silkworm.
Registrations must be in by June 11, 2021 to receive your kit by conference week. Registrations received after June 11th are not guaranteed to receive their kits on time, but you will receive one.
St. Louis Union Station
Its like coming home! In 2021 AVECO will return to the St. Louis Union Station hotel, and look forward to a enjoying the recently completed renovations.
Room Rate is $159.00 per night plus tax; you must make reservations by July 2, 2021 to be guaranteed conference rate in the host hotel.
To make reservations by clicking Register Now to the right, or call 314-621-5262 to reserve by phone. Be sure to mention that you are attending the AVECO conference in order to receive the conference rate.
Contactless check-in and keyless entry is available by downloading the Hilton Honors app on your smart device, and becoming a Hilton Honors member. It's FREE!
Continue to visit our website for any updates and to download/print your slide notes.
Take a peak at what is new HERE.
**Revisions to previously submitted registrations - to include making an electronic payment - should be completed by contacting our Registration Committee at email@example.com with subject - Registration Revision. DO NOT ATTEMPT TO SUBMIT A DUPLICATE REGISTRATION FORM.
Check Off the Room Charge
If your school or organization would like the hotel to directly bill them for your stay you will need to have an authorized person complete and forwarded the Union Station Hotel's Credit Card Payment Authorization Form. Attendees who select this option will still need to have a card linked to their registration for incidental charges not authorized by your school.
Call and Response
To better prepare for your questions our presenters will begin accepting questions for session Q&As as early. Once you receive your Whova access notice from our Registration Committee, you will be able to log in and submit questions on topics of interest.
Early questions should be submitted by June 11, 2021 to be included in the pre-Q&A review. Each session will still have a live Q&A.
2021 Conference Tool Kit
Be prepared for AVECO's 2021 conference by downloading the apps below to streamline your conference experience!
Volunteer for Next Year
We know that our membership is filled with talented and energetic people, and we need your help to make our training conference the best it can be by joining one of our 5 conference committees.
Registration – Chair Tamarkius Roby; Co-Chair Andrea Wheeler
The registration committee volunteers will support registration and logistics for the week of the conference to include: check-in of attendees, directional guidance to session rooms, Whova app session checkers, and assists with pre-conference preparation.
*Committee members must be able to arrive at the conferencing location one to two days prior to conference.
Program – Chair Danielle Downs; Co-Chair Claire Turner
Committee responsibilities include generating initial ideas for conference sessions, coordinating with VA officials on presentations for the conference, identifying and contacting presenters for each session, putting together the conference agenda, coordinating entertainment for the conference, handling logistics for presenters, securing each presenters presentation for posting to WHOVA, and communicating with AVECO membership and conference
attendees about registration and updates.
Access Committee – Chair Andrea Wheeler; Co-Chair Claire Turner
This committee’s role is to provide support and assistance to AVECO members who are in need of additional accommodation during our annual conference. The volunteers will assist the committee chairs in relaying special needs to the hotel, referral of resources and an immediately identifiable resource in case of an emergency during conference.
Audio Visual Committee – Chair Amber Atieh; Co-Chair Tamarkius Roby
The AV committee chairs are supported by two current AVECO member volunteers who assist them in the technical tasks associated with the operation of the annual conference.
A daily check list during conference would include the following:
Ensure microphones are working properly and can be heard through the whole room.
Check that computers are connected to the hotel’s internet.
Make sure all slides are downloaded on the computer for the presenter.
Turn on all lights in the room.
Report any issues to Amber and Roby immediately.
End of the day -
Make sure all radios/walkies are on the charger.
Make sure all computers are shut down and secure.
Sponsorship Committee – Chair Keith Dailey; Co-Chair Danielle Downs
The Sponsorship committee works to build closer ties between the business communities with its focus on gaining financial sponsorship resources for the Association of Veterans Education Certifying Officials (AVECO). This committee’s relationship with the chambers is twofold. One it will garner financial support for the scheduled AVECO conferences within the area. And secondly, it will allow large, medium, and small businesses to promote their products and or services and demonstrate their commitment to our veterans.